Booking & Planning Process
The Booking & Planning Process
1. We meet up, call or email
These days I receive most inquiries either from the internet or from a referral (which also usually come from the internet). After a few emails back and forth, we arrange a meeting or phone call to discuss all the details.
Normally during the conversation we go over the basics of the wedding: what I will provide on the day-of (a packed dance floor among other things) and I take any questions the couple has. And of course we talk about what types of music they like and want to hear on their big day. Often a phone call is more convenient. But some clients just want to email or even text.
2. Sign a contract and return a small deposit
After I meet or have contact with the couple or Client, I write up a standard contract. It contains the details of the day & Services that will be rendered on The Gran day, and the Start & End time of the Event. A 10% Deposit will be required on the day of Contract signing to secure the Day of Event. Our Contract’s our short, and easy to read and I welcome any comments or changes from my clients (email me for a sample). I send the contract back to the client and they can return it by email or mail.
.So, because of this, it’s always best to start planning as soon as possible.
3. A Ceremony, Wedding or Event information Worksheet Will Sent To Client
At this point the Wedding or your event is booked, but there’s more. In Order for everything to work smoothly on the day of the event, the way we work is we prepare & coordinate your Event thru an Information Sheet that is emailed & filled out and returned 10 days prior to the Day of the Clients Event. Multiple discussions will incurred during the time lapse of the Booking Date & the date of the event be it thru Call, Text or email. The worksheet is broken into four parts, basic information, ceremony, cocktail hour and reception.( In The case it is not a wedding sheet can be modified at Clients Request).
There is a spot for your “must play” songs and “do not play” songs.
4. We have a final meeting or call
Your worksheet is due one or two weeks before your wedding. Usually I schedule the call or meeting a day or two after that. The purpose of the call is to go over any last minute questions you have and for any I have as well.
Sometimes my clients leave something out and I want to ask them if it was intentional (parents dances for example), and other times I just need clarification on something (like what exactly do you mean by “old school”). Since I usually do all the announcements, I often read them to my clients over the phone to make sure I will pronounce everyone’s name correctly (I’m actually pretty good at this).
